Document management

The quick location of relevant documents saves time, and knowledge may be used in a better way
In a company, documents store most of the knowledge. Offers, instructions, product descriptions, project reports, competitor's analyses, manuscripts, protocols of meetings, style sheets etc. are collected and registered in documents and presentations. But as soon as a piece of information is required, it often happens that it cannot be found. One of the reasons is the number of places where documents are stored: different locations, individual departments, personal hard drives, different project databases or other servers. In addition, search functions are limited: document content often remains hidden in a search, meta data such as author, date of creation and version such as classifying information regarding the document are not always available.

WebDAV easily transmits documents into the EGOTEC document management.

A document management system is deemed a transparent, quickly accessible storage place
Targeted access to the required document via a central document management systems of the company results in large time and cost savings and knowledge advantages for the company. Documents are accessible throughout the company at any time. Intelligent search functions, catchphrase directories and classifications, full text research and result lists, sortable by different criteria such as relevance, date or author, enable quick retrieval of the right document.

The flexible and efficient solution platform is the basis for the document management system EGOTEC CMS. The whole document life cycle from creation, editing, storage, versioning and provision up to filing may be carried out with this solution.

Overview of advantages:

• Simple collection of document by user-friendly user interface or directly by drag & drop in the data directory from the desktop environment, automatic creation of full text indexes and structured content storage.
• Quick retrieval of relevant documents by intelligent, efficient search functionality, meta data can be structured flexibly (author, catchphrases, date of creation, project name, department etc.) and freely definable, multidimensional classification systems.
• Good control of document content by versioning, check-in/check-out mechanisms and flexible access control.
• Flexible opportunities for document provision by very granular definable control of access authorisations, depending on user profiles, up to document features and content. Access to documents and content via different channels (Inter-, Intra-, Extranet, PDA etc.).